About this Role
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion. You must have a keen interest in understanding child development, learning and education, a love for music, have a sense of humour, energy, and fun. We are looking for a self-starter individual, able to take initiative and be able to work in a high pace environment.
Whilst undertaking the role, you will be working with a team of colleagues providing music coaching and wrap around care to our clients. You will be expected to have a ‘can do’ attitude, be a team player, pragmatic and flexible in your approach. Communicating effectively with parents is also a key part of the role.
Main Duties and Responsibilities:
The following list is typical of the level of duties which the Administrative Assistant is expected to perform. It is not necessarily exhaustive and other duties of a similar type and level may be required from time to time. Full training will be provided.
- Establishing and maintaining effective administrative/reception procedures.
- To provide general administrative support to management, projects, and reception.
- Comprehensive, timely and accurate data entry support and maintenance of database systems.
- Extraction of data, and compilation of timely reports and statistics to meet management
requests. - To provide an efficient filing and retrieval of documentation service, manual and
electronic. - Liaise with Management, Project Managers, staff, and service users.
- Other ad hoc administrative duties as determined by Centre Manager.
PERSON SPECIFICATION
ESSENTIAL
- Administrative experience in an office.
- Experience in accurate data entry/database systems.
- Experience of working/volunteering with multiple managers/projects.
- Experience of working/volunteering with members of the public
DESIRABLE
- Experience of working/volunteering in the music sector
- Experience of working/volunteering in the childcare sector
ESSENTIAL QUALIFICATION
- A good general education
DESIRABLE QUALIFICATION
- Relevant qualifications in business/office administration
